It's important that you send us the correct Right to Work documentation

Before Umbrella Company UK can officially welcome you to our payroll service, we require specific Right to Work documentation. This is a government requirement.

Please read the following information carefully regarding Right to Work documentation and what we require from you.

Failure to provide us with acceptable versions of your Right to Work documentation will result in a delay in your payments.

To submit your Right to Work Documents, please complete our Upload Documents form. This form will require you to upload photographs/scanned versions of your identification, Right to Work, and a P45 (or Starter Checklist). All of the information you need is on the page. If you require any further assistance, please email onboarding@umbrellacompanyuk.co.uk or call 01707 669020.

What documentation can we accept for right to work checks?

You must provide your employer with an online share code or original documents as evidence of your right to work in the UK as soon as possible.

British or Irish Citizens

If you are a British or Irish Citizen, we can accept the following documents as proof of right to work:

  • A passport showing that the holder is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK. Please note we cannot accept an expired passport.
  • A passport or passport card (in either case, must be current) showing that the holder is an Irish citizen. Please note we cannot accept an expired passport.

Right to work checks for EEA citizens from the 1st July 2021

Since the 1st July 2021, EEA citizens and their family members are required to have immigration status in the UK and can no longer use an EEA passport or national identity card as proof of right to work. Instead, most EEA citizens prove their right to work using the Home Office online service.

The Home Office online service allows you to generate a 9-character long share code which can be shared with your employer, which, when entered alongside your date of birth, will enable them to view details of your right to work. To generate a share code, please click on the link below:

https://www.gov.uk/prove-right-to-work

Biometric Residence Cards, Biometric Residence Permits and Frontier Worker Permits

How Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permit (FWP) holders evidence their right to work has changed. Since the 6th April 2022, BRC, BRP and FWP holders are required to evidence their right to work using the Home Office online service only. Employers can no longer accept physical cards as proof of right to work.

Please follow the link below to generate a 9-character share code which can be sent to your employer to enable them to view details of your right to work:

https://www.gov.uk/prove-right-to-work

International Students

If you are an international student and have been granted permission to work in the UK, please use the Home Offices’ online checking service to generate a share code to allow your employer to view details of your right to work:

https://www.gov.uk/prove-right-to-work

Please send this share code, your date of birth and proof of your student status, such as a copy of your enrolment letter to your employer.

For students who have limited permission to work during term-time, please also provide a copy of your academic term and vacation times covering the duration of your period of study in the UK for which you will be employed. For example, a copy of your academic timetable.

It's important that you send us the correct Right to Work documentation

  • We cannot accept a driving license as proof of right to work. We can only accept the documents listed above.
  • We can only accept colour photographs and scanned versions of your documents. We cannot accept photocopies.
  • When you send in photographs/scanned versions of Right to Work documents – we must be able to see all 4 corners of the relevant document/page.
  • Photograph or scan quality must be high, and we must be able to read all of the text on the documents you submit clearly. If a photograph/scanned document is poor quality or difficult to read, you will need to resubmit these document again.
  • If the document you are sending to us is double-sided – we must have copies of both sides. Therefore, you will need to send us two files for that specific Right to Work document – the front and the back.

Examples

The following examples show a passport that we can and cannot accept as proof of Right to Work in the UK.

Passport

Here are 2 examples of passports. The example on the left is perfect because we can see the 4 corners of the identification page, and the information is easy to read (the file is high quality). The example on the right is a bad example and cannot be accepted by Umbrella Company UK. We cannot see each of the 4 corners of the passport identification page.